Resources

For photography/filming/recording 

Contributor Consent & Release Form

• to be personally signed by the adult person in the photograph(s), video/film and/or sound recording(s) to be taken by the University, granting to the University the right to make available and communicate the image(s) or recording(s) of the Event/Project and digital material contributed by the Contributor to the Event/Project to the public in all platforms and all media, including online and in social media, for University non-commercial educational and promotional purposes
   
• if a recording is not to be made available in the first instance in a restricted intranet to participants in the Event/Activity, please delete the section highlighted in yellow
   
• not to be used for filming/recording by external production companies/broadcasters for their own productions/broadcasts, e.g. BBC television documentary
   
• guidance for use - "Do I need to obtain consents when taking photographs or video filming at a University event for University educational/promotional purposes?"

Parent/Guardian Contributor Consent & Release Form          

• to be personally signed by the parent or guardian in legal charge on behalf of the child (under 18) or vulnerable adult in the photograph(s), video/film and/or sound recording(s) to be taken by the University, granting to the University the right to make available and communicate the image(s) or recording(s) of the Event/Project and digital material contributed by the Contributor to the public in all platforms and in all media, including online and in social media, for University non-commercial educational and promotional purposes
   
• if a recording is not to be made available in the first instance in a restricted intranet to participants in the Event/Activity, please delete the section highlighted in yellow

• not to be used for filming/recording by external production companies/broadcasters for their own productions/broadcasts, e.g. BBC television documentary.

• guidance for use - "Do I need to obtain consents when taking photographs or video filming at a University event for University educational/promotional purposes?"

Location Perimeter Notice for photography/filming to take place; printed warning

• an example of signage to be adapted for posting at the perimeter of the location of an event or activity where many people are expected, alerting attendees or participants that photography, filming and/or sound recording may take place and the images and recordings of persons or persons at the event may be made publicly available on the Internet and in social media by the University

• an example of a notice to be adapted for use in a programme or invitation to an event or activity, warning attendees or participants that photography, filming and/or sound recording may take place and the images and recordings of persons at the event may be made publicly available on the Internet and in social media by the University.

University of Cambridge Location Filming Agreement

• for third party filming at the University, in lieu of ‘location agreements’ often suggested by production companies, broadcasters or others wishing to film at the University, e.g. for a BBC documentary

Letter of Agreement for Professional Services – Photography/Filming/Recording Commission (template)

• commissioning photography/video/film is subject to the procedures for the procurement of goods and services set out in the Purchasing procedures of the University’s Financial Regulations and the Procurement Services section of the Financial Procedures Manual.

• more information:

"Do I need to obtain consents when taking photographs or video filming at a University event for University educational/promotional purposes? - Commissioning external photographers or film/video production companies"